This Recruitment Privacy Policy describes Deeploy’s practices for collecting, storing, and processing your personal data as part of the recruitment process. If you require any additional information about the protection of personal data, please visit the website of the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): https://autoriteitpersoonsgegevens.nl/nl.
What personal data does Deeploy collect about you?
Information you provide directly
We may collect the following personal data from you when you apply for a position:
- Contact Information such as name, email address, physical address, telephone number;
- Employment Background Information such as resume/CV, employment history, academic and professional qualifications;
- Work eligibility and citizenship information;
- Demographic Information such as racial or ethnic origin for government reported statistics when permitted by law or with your consent.
Information we collect from other parties
We may collect personal data from other parties as part of the recruitment process. For example:
- Information provided from agencies performing background checks or right to work verifications;
- Information from public sources and social media sites;
- Information from recruitment agencies that you have asked to support you in finding a job;
- Information provided by Deeploy team members who have referred you for a job.
How does Deeploy use your personal data?
We may collect and use your personal data for the following purposes:
- To communicate with you about your job application and potential future job opportunities;
- To administer, support, and manage the job application process;
- Where necessary to comply with applicable legal or regulatory requirements;
- To evaluate and report the demographic makeup of our company where allowed by law; and
- For other purposes as described to you at the time we collect your personal data.
When does Deeploy share your data and who are the recipients?
As part of the recruitment process, Deeploy may disclose your personal data in the following circumstances:
- Internally with Deeploy team members, contractors, and vendors who require the information to administer and manage the recruitment process;
- To third-party service providers which process personal data on our behalf to provide certain services, such as background checks;
- To third-parties with whom you instruct Deeploy to share your personal data;
- We may share your personal data if we believe it is reasonably necessary to comply with valid legal process or protect the rights, property, or safety, of Deeploy, our employees, or users;
- If Deeploy is acquired or transferred (including in connection with a bankruptcy or similar proceedings), we may share your personal data with the acquiring or receiving entity.
Legal basis for processing your personal data
If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, we collect and process your personal data on the following legal bases set out by applicable law:
- Consent: We may ask you for your consent to process your personal data. You can withdraw your consent at any time, which will not affect the lawfulness of the processing before your consent was withdrawn.
- Legitimate Interest: We process certain personal data for our legitimate interests. These legitimate interests include, for example, administering the recruitment process and managing applicants effectively.
- Performance of a Contract: We process personal data to perform steps that are necessary prior to entering an employment contract with you, where you are considered for employment.
- Compliance with Legal Obligations: In some cases, we may have a legal obligation to process your personal data, such as to meet our legal requirements or in response to a court or regulatory order. We also may need to process your personal data to protect vital interests, or to exercise, establish, or defend legal claims.
Security
Access to your personal data is controlled and Deeploy maintains a comprehensive information security program using administrative, physical, and technical safeguards.
Data Retention
Your personal data will be retained until the end of the employment application process plus a 3 year period. If your job application is successful and you accept a position, the personal data collected during the recruitment process will be added to your human resources file and retained for the duration of your employment.
Your Rights and Choices
You may access, correct, or delete your personal data at any time. You may also withdraw your consent, or object to the processing of your personal data when based on our legitimate interests. To submit a deletion request, access request, correct your personal data, withdraw your consent or object to the processing of your personal data, please contact us at jobs@deeploy.ml.
Policy Changes
Deeploy may change this Privacy Policy from time to time. If we decide to make a significant change to this Privacy Policy, we will post a notice of the update on this site. We encourage you to periodically review this page for the latest information.
Contact Information
If you have questions or concerns about the way we are handling your data, please email us with the subject line “Privacy Concern” at jobs@deeploy.ml. The controller of your personal data is the Deeploy affiliate who is hiring.
Policy Updates
This policy was last updated on 2025-03-03.
